COVID-19 vaccine —
what employers need to know

Vaccination is a vital tool for controlling the COVID-19 pandemic. And the more people get vaccinated, the sooner we can all get back to the moments we’ve been missing. To support your employees through this transition — and help protect their health — it’s essential for business leaders to help provide access to the COVID-19 vaccine and encourage employees to get vaccinated.

As trusted sources of information, employers play an important role

Encouraging employees to get vaccinated


    Survey employees to determine if they’re willing to get vaccinated and identify barriers that can be addressed.

  • Be sure to use a culturally and socially sensitive communication approach.
  • Provide information about the vaccines to employees and their family members.
  • Make sure employees know they can get vaccinated at no cost.


  • Reach out to health plan and retail pharmacy partners to explore ways to increase vaccination rates.
  • Connect with unions or partners such as Health Action Alliance to help employees get information and access to the vaccine.


  • Provide flex time or time off for employees to get vaccinations for themselves and their dependents, and to manage side effects. Eligible employers may qualify for a tax credit. external link for providing paid time off.
  • Help employees make appointments.

Building confidence in the COVID-19 vaccine

Lead by example

  • Let employees see how you and other leaders in the workplace are participating in vaccination efforts.
  • Share pictures and positive stories from those who have already received the vaccine, focusing on on why they chose to get vaccinated.

Build awareness

  • Share clear and simple information about how the vaccine works, using a variety of communication tools (social media, employee newsletters, printed materials, etc.).
  • Prepare to address anti-vaccination perspectives and myths. Provide a forum where it’s safe to talk about mistrust and fears around the vaccine.

Anticipate cultural and social considerations

  • Lead with empathy and remember that cultural experiences are diverse and unique.
  • Provide information on vaccine safety and access in multiple languages if needed.

Share information from reliable sources like Kaiser Permanente

Help your employees understand how the vaccines work, how effective they are, and how we know they’re safe — as well as how to get vaccinated and what to expect.

How a safe and effective COVID-19 vaccine was developed in record time

Under normal circumstances, it takes years to develop a vaccine and make it available to people. But COVID-19’s swift and devastating impact meant we simply couldn’t wait that long. Thanks to extraordinary efforts, the COVID-19 vaccine was developed in record time while following all the FDA’s safety, effectiveness, and manufacturing standards. Several factors helped make this possible:

  • Established research
  • Widespread collaboration
  • Unprecedented funding
  • High numbers of clinical trial volunteers
  • Rapid results
  • Front-end manufacturing

Learn more about how we did it. external link — and how we know the vaccines are safe and effective.

Achieving and advocating for vaccine equity

Everyone deserves the opportunity to be vaccinated to help protect them from COVID-19. Kaiser Permanente has always been deeply committed to health equity, and we’re ideally positioned to help reduce health disparities during and after the COVID-19 pandemic. Our vaccine equity efforts include:

  • Leveraging the power of our integrated care system to help ensure equitable vaccine access for our members and communities.
  • Working in close coordination with Federally Qualified Health Centers and community-based organizations to support increasing vaccination access.
  • Creating a comprehensive COVID-19 education campaign to provide trusted information and increase vaccine confidence within African American, Hispanic, and Native Hawaiian and Pacific Islander communities.
  • Providing $35 million in grants to support nearly 300 nonprofit and community-based organizations that are providing direct assistance to the people most affected by COVID-19 in communities across the United States.

Employers’ top COVID-19 FAQs

Can members get the vaccine outside of Kaiser Permanente?
Yes. If you’re currently eligible, you can get a vaccination at no cost from any facility or at any vaccination event approved by the state department of health. We encourage members and employees who are eligible to get the COVID-19 vaccination wherever there is availability — even outside Kaiser Permanente. Depending on your location, this could include medical offices, large-scale vaccination sites, pharmacies, state or county public health clinics, or other locations.

All vaccine recipients are strongly encouraged to receive both doses from the same provider. This is to maintain vaccine
inventory levels and ensure vaccine is readily available when you’re ready for your second dose.

Is there a cost to Kaiser Permanente members for the COVID-19 vaccine?
No. You should not be charged anything for a COVID-19 vaccination no matter where you get it. In fact, you should be suspicious of any entity that wants to charge you for a vaccine, which is prohibited by federal legislation.

Is there a cost to employers for the COVID-19 vaccine?
Vaccine doses purchased with taxpayer dollars under Operation Warp Speed are required by the federal government to be given at no cost. Where applicable, providers may bill for the administration of the vaccine. The administration fees will be included in an employer’s claims experience.

Additional resources for employers

Want more information about the COVID-19 vaccine?

Check out our latest full collection of coronavirus resources for businesses.

See the latest vaccine updates. external link we’ve shared with your employees on

For information about Kaiser Permanente health plans